EXHIBIT BOOTHS * ADVERTISING *  SPONSORSHIPS
Mountain-Plains Museums Association
October 1-5, 2012
Opportunities for Businesses
Details and Registration Form

Join us for the 2012 MPMA Conference, October 1-5, 2012, at the Omni Bayfront Hotel in Corpus Christi, Texas. More than 300 museum professionals from MPMA's 10-state region are expected to attend the conference.  Promote your company, products and services to leaders from the museum field. MPMA schedules meals, breaks and activities to encourage attendees to visit exhibitors in the Exhibit Hall and opportunities for sponsors to address attendees. 
EXHIBITORS
•	Exhibit Booth reserved BY August 17, 2012 
•	$600 (includes $100 Bus. Membership) or $700 (includes $200 Bus. Membership) 
•	Exhibit Booth reserved AFTER August 17, 2012 add $50 
•	Set-up will take place on Tuesday, October 18 from 8:00 am - 4:00 pm. 
•	Show Hours: Wednesday, October  3, 7:30 am - 5:00 pm; Thursday, October 4, 8:00 am - 5:00 pm 
•	Electrical charge: $50  (payment must be received before conference begins)
•	Internet charge:   $50  (payment must be received before conference begins)

Tear-down will occur on Thursday, October 4, 5:00 pm - 7:00 pm. All booths include a skirted 8-foot table, two chairs. There may be an extra charge for additional equipment, telephone charges, shipping and storage. The shipping address for the hotel will be mailed to you at a later date. Price includes complimentary basic registration for two individuals. A FREE set of Conference attendee mailing labels is included with each booth rental sent upon request. Mail or fax the Opportunities for Businesses Registration Form with your payment to the address indicated on the form. Booths are available on a first-come, first-serve basis. Lunches and Evening Events come with an additional charge and must be paid for in advance by using the Events Registration Form for Exhibitors. 

CONFERENCE ADVERTISING
A Preliminary and Final Conference Program are available to advertisers. You may also advertise in MPMA's newsletter to reinforce your conference presence. Exhibitors receive a 10% DISCOUNT on all program ads. Artwork should be on compact disc in a compatible format or camera-ready. Sizes listed above. All images scanned at 300-dpi or better. No bleeds unless otherwise noted. 
Preliminary Conference Program: artwork due April 1, 2012 
Final Program: 	artwork due September 1, 2012 

CONFERENCE PROGRAM                                        PRELMINARY                            FINAL
Outside Back Cover (8½"w x 11"h cut) 
Full-Page (7½"w x 10"h) 
Half-Page (4¼"h x 7½"w) 
Quarter-Page (3¼"h x 4½"h) 
Business Card (2" x 3½") 

n/a 
$ 500 
$ 300 
$ 200
$ 100 

$ 750 
$ 500 
$ 250 
$ 150 
$ 100

Literature in Conference Registration Packets 
SPECIFICATIONS 
Literature should be a single sheet no bigger than 5" x 8" or a single 11" x 8" sheet folded into a four page brochure; to be included in each delegate's conference registration packet. 
PRICING 
Deadline: postmarked by August 17, 2012. 	After August 17, add $50 
MPMA Business Member $150 
Non-Business Member $300 

Web or electronic advertising is available. 	Contact MPMA at 303-979-9358
MEMBER PUBLICATIONS
Web or electronic advertising is available.   Contact MPMA at 303-979-9358 

Newsgram - The quarterly Newsletter of the Mountain-Plains Museums Association 
Copy Deadlines: 
March 1 	(Spring issue) 
June 1 	(Summer issue) 
August 15 	(Fall issue) 
November 15 	(Winter issue) 

RATES
Single or annual rate only 
Annual rate based on anniversary date or one full year. 

                        Business Member 	                                 Non Business Member 
Rates 	            1 issue   all 4 issues 	                                 1 issue       all 4 issues 
Eighth Page 	$ 100 	   $ 400 				$ 125 	    $ 500           [business card size]
Quarter Page 	$ 175 	   $ 700 				$ 275 	    $1100
Half Page 	$ 275 	   $1100 				$ 425 	    $1700 
Full Page 	$ 375 	   $1500 				$ 525 	    $2100 
Advertising Specifications 
Advertising copy should be submitted in electronic format in a .tiff, .eps or .pdf file sent on CD-ROM or sent electronically to info@mpma.net. Files may be stuffed or zipped. Images can be grayscale or color. Images taken from web sites are not an acceptable resolution for print media. MPMA reserves the right to crop images to fit the publication and to reject those that do not meet our production standards. NOTE: Files must be at a resolution of 300 dpi at full size. 
Ad size chart:  Contact MPMA for sizes.

Send inquiries and ad copy to: mountplains@aol.com

SPONSORSHIPS
Each sponsorship comes with specific opportunities: (where applicable) the opportunity to greet attendees, distribute information or gifts, logo placement, recognition on signs and at conference events
        SPONSORSHIPS
Opening Reception: (Tuesday Evening) 	$ 2,000 
Awards Banquet (Thursday Evening) 	$ 2,000 
General Session with speakers                                                                                                                                 $ 2,000  

Transportation (your name in every bus window)						           $ 2,000
Tote Pack Sponsor (full side image print) Tote Pack Sponsor (half side image print)                             $ 2,000   
Thursday Lunch with speaker                                                            				           $ 1,500
Friday Lunch with speaker                                                                                                                            $ 1,000
Evening Event (Choose Wednesday, Thursday, or Friday)                                                                      $ 1,000
Exhibit Hall Closing Reception                                                                                                                   $ 1,000            
Exhibit Hall Breakfast Audio/Visual Sponsor Keynote (4 available)                                                        $1,000                    
Lanyards 									                                          $ 1,000		

Friday Goodbye Dance Event                                                                                                                             $     700 
Refreshment Break (with food) 	$   700 Refreshment Break (coffee/beverage only) 	$   500 
Exhibitor Sponsored Cash Bar and Free Drink Coupons at your booth                                                      $     700 Exhibitor Sponsored Free Drink Coupons available at your booth                                                                               $     500 Affinity Event                                                                                                                                                                                       $      500 
Tours 	$	500 Room Sponsor (your name on a session room) 	$    500 Sessions (we’ll match you with one that works for you)	$    500 

BENEFITS 
All Sponsors receive the following: 
10% discount on advertising in the Conference Programs 
10% discount on exhibit hall booth 
Sponsor signage prominently displayed during the conference 
Acknowledgment at the conference, in the Conference Programs and in MPMA's Newsletter 
Your name alongside event listing in Preliminary and Final Conference Programs 
or you. 

Additional Benefits 
$$2,000, $1,500 or $1,000 Sponsorship 
Opportunity to welcome delegates to sponsored event 
Two complimentary conference registrations 
Extra 10% discount on exhibit hall booth 
Preferential placement in the Exhibit Hall (Sign-up by July 1) 
Four Free tickets to sponsored event 
Transportation Sponsorship 
Your name prominently displayed in bus window 

Break Sponsorship 
Your name prominently displayed during event. Can put cards/literature on table. Food Sponsor may welcome delegates. 

Session Sponsorship 
Opportunity to welcome delegates to sponsored session. Can put cards/literature on table. 

Room Sponsorship 
Your name prominently listed on room sign (the XYZ Room) and in final conference program. Your name 
spoken many times during conference and listed many times in final program which includes room locations. 

Affinity Event Sponsorship 
Opportunity to welcome delegates to sponsored event 
Four free tickets to sponsored event. Can put cards/literature on table. 
Choose an event to sponsor and join the select group of professionals you want to reach: AMMG and COMPT, CurCom, EdCom, Emerging Leaders, NAME, RC-MPMA, SMAC or Volunteer Coordinators. 

Can we customize a sponsorship to fit your needs? 
Contact MPMA to customize a sponsorship to your company's needs and target audience. 
Call MPMA at 303-979-9358. 

www.mpma.net 

              Scroll down for Form for Exhibitors, Advertisers, Sponsors
Membership form is on the last page

          REGISTRATION FORM FOR EXHIBITORS, ADVERTISERS, SPONSORS

Show Times: Wed., Oct.3, 7:30am - 5:00 pm and Thurs, Oct. 4,  8:00am - 5:00 pm 
at the Omni Bayfront Corpus Christi Hotel, Corpus Christi, Texas 

Set-up times: Tues., Oct 2, 8:00 - 4:00 pm Tear-down times: Thurs, Oct. 4, 5:00 - 7:00 pm 
•	Each booth is 8' x 10' and includes two chairs, one 8' skirted table and sign. 
•	Exhibitors receive two complimentary registrations (Fill out the Exhibitor Registration Form to get a name  
       badge for your representatives). Events are additional;  Events Registration Form available in April

DATE _____________________________________________________________________
_______________________________________________________________________________
Company Name_______________________________________________________________

Street Address ________________________________________________________________
___________
Company Contact  _____________________________________________________________

Name (name to appear on delegate roster): __________________________________________

Title           _____________________________________________________________________

Email        ______________________________________________________________________

City    ______________________________    State ____________       Zip __________________
            
Telephone ________________________________________ FAX _______________________
E-mail ________________________________________________________________________

Company Contact (accounting, management, etc.): Name(s) of EACH booth delegate(s) attending the conference: please include title(s) and email addresses 

(1) Name ______________________________________________________________________

Title           ______________________________________________________________________

Email        ______________________________________________________________________

 (2) Name ______________________________________________________________________

Title           ______________________________________________________________________

Email        ______________________________________________________________________

Please indicate your business type:                                       
Fine Arts 
Insurance Co. 
Transportation Exhibit Design
Architecture
Other

Do you require any of the following?
Internet Access
Lockable Space 
AV Needs 
Electricity
Other

Exhibitors you do not wish to be located near:  __________________________________________________ 
$ ____ _______ EXHIBIT HALL BOOTH (total exhibit hall fee and business membership) 
Deadline: postmarked by August 17, 2012. After August 17, 2012 - add $50 
$600 (includes $100 Bus. Membership) or $700 (includes $200 Bus. Membership) 

MPMA Business Member $ 100 
MPMA Business Patron $ 200 (links, extended contact info, logo on Business Directory) 

$ ____ _______ EXHIBIT HALL BOOTH Electricity $50 

$ ____ _______ EXHIBIT HALL BOOTH Internet $50 

$____________ EXHIBIT HALL RESOURCE TABLE 
UNSTAFFED Deadline: postmarked by August 17, 2012. After August 17, 2012 - add $50 
Business Member $ 200 	Non-Business member $ 400 

$____________ SPONSORSHIP (total sponsorship fee) 
Please indicate first choice events/activities _____________________________________ Please indicate second choice events/activities __________________________________ 

$____________ LITERATURE IN REGISTRATION PACKET 
Deadline: postmarked by August 17, 2012. After August 17, 2012 - add $50 
Business Member $ 150 	Non-Business Member $300 

$____________ TOTAL ADVERTISING 
Ad Placements: 
Check Ad Size: ___Quarter Page ___Half Page ___Full Page ___Inside Cover 

$______ PRELIMINARY CONFERENCE PROGRAM 
$______ FINAL CONFERENCE PROGRAM 
$______ NEWSGRAM NEWSLETTER ONLY ______1 issue ____4 issues 

$____________ BUSINESS MEMBERSHIP (do not fill out if you are paying for Exhibit Hall Booth) 

$____________ TOTAL PAYMENT 

M/C______ VISA ______ Expiration: __________ 	We accept checks or credit card payments 
Name:___________________________________ 	(MasterCard or Visa ONLY). Make checks payable to: 
Credit card number: 	Mountain-Plains Museums Association 
____ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ 	and send with this form to: 

MPMA 
7110 West David Drive, 
Littleton, CO 80128-5404 

This form may be faxed only with credit card payments to 303-973-3672 - please confirm receipt of fax by 
phone or email to mountplains@aol.com or mtplains@gmail.com. By submitting this form with payment you 
agree to adhere to all rules and regulations of the conference and MPMA.  A confirmation will be mailed to you upon receipt of payment. 
MPMA MEMBERSHIP FORM

MPMA Business Members and Patrons receive discounts on advertising and preferred placement in publications and in the conference exhibit hall. Your investment in the Mountain-Plains Museums Association will provide your company with many benefits. Your company will be listed in MPMA's online Business Directory. 

Indicate membership choice below: 
Business Member $100 _________ 	Business Patron $200 ________ 

Company Name_______________________________________________________________

Street Address ________________________________________________________________
___________
Company Contact  _____________________________________________________________

Title           _____________________________________________________________________

Email        ______________________________________________________________________

City    ______________________________    State ____________       Zip __________________
            
Telephone ________________________________________ FAX _______________________

Website Address (must be the company's main home page)  _______________________________

o	Business Member ($100 Dues)     One Contact Allowed

o	Business Patron ($200 Dues)   Two Contacts Allowed, Website link, Logo

Contact Name #1 

Title 

Telephone 

E-mail 

Contact Name #2 

Title 

Telephone 

Send completed form along with payment to: 
Mountain-Plains Museums Association 
7110 West David Drive / Littleton, CO 80128-5404 
Or include this application with the  Registration Form 
FAX 303-979-3553 or 303-973-3672 	www.mpma.net 
Or scan with your Credit Card Payment and email to mountplains@aol.com